Mail User Guide
Jan 19, 2020 The location of your stored Mail messages isn't readily apparent. They’re buried in a folder in the Library, and the archive uses a.mbox file extension. Since there may be times you want to copy your email to another computer, or even back up stored messages, here's how to find and access all your stored Mail email files. Explore the best Email software for Mac. Browse our catalog of over 50 000 mac apps. MacUpdate is serving app downloads since 1997. Using it is easy. Install, run and click the 'start' button. A large folder containing a PDF version of each email, (with any attachments), is created on your hard drive. A manual is posted on our web site. Email Archiver works with Apple's Mail for OS X, storing your emails as PDFs.
There are various ways to work with attachments in email messages you receive.
If you can’t receive emails in Mail on Mac. In the Mail app on your Mac, if you’re certain you’re not receiving messages, even after clicking the Get Mail button in the Mail toolbar, try these suggestions. Check whether Mail is retrieving a large message or a message with large attachments. MailMate, Mozilla Thunderbird, and Airmail are probably your best bets out of the 21 options considered. 'Extremely powerful search features' is the primary reason people pick MailMate over the competition. This page is powered by a knowledgeable community that helps you make an informed decision.
View email attachments
- In the Mail app on your Mac, select a message that includes attachments.Look for the Attachment icon next to the sender’s name in the message list.
- In the message, do one of the following:
- Open an attachment in an app: Double-click the attachment.
- Preview an attachment without opening it: Select the attachment, then press the Space bar, or force click the attachment.
Some attachments—like images or one-page PDF documents—are displayed directly in the message. If you’d rather view the attachment as an icon, Control-click it, then choose View as Icon from the shortcut menu. To display the attachment again, Control-click it, then choose View in Place.
Save email attachments
- In the Mail app on your Mac, move the pointer over the header of a message.
- Click the Attach button that appears, click the name of an attachment or choose Save All, then choose a location.You can also select a message, then choose File > Save Attachments. Or drag an attachment from the message to the desktop to save it there.
Email attachments are saved in the Downloads folder, available in the Dock. To specify a different location, choose Mail > Preferences, click General, then select a folder.
Delete email attachments
- In the Mail app on your Mac, select a message that includes one or more attachments.
- Choose Message > Remove Attachments.The message remains in the mailbox and is annotated to indicate that all attachments were manually removed. For IMAP accounts, attachments are also deleted from the mail server and can’t be retrieved.
When you delete a message that includes an attachment, the attachment is deleted too. To change this setting, choose Mail > Preferences, click General, click the “Remove unedited downloads” pop-up menu, then choose an option. Mail doesn’t delete attachments that you have saved.
Mail automatically downloads attachments you receive based on the download option you set in Account Information preferences in Mail.
If you send or forward images or PDF documents you receive to other people, you can mark up the attachments with comments, drawings, or a signature before you send them.
See alsoAdd attachments to emails in Mail on MacDelete emails in Mail on Mac
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You can save email messages as files to use in other apps or as PDFs.
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- In the Mail app on your Mac, select one or more messages or conversations.
- Choose how you want to save the messages.
- Save messages as files: Choose File > Save As, then choose a format.Rich Text Format retains formatting (such as bold and italics), but Plain Text does not. Raw Message Source saves a single message in .eml format.
- Save messages as PDFs: Choose File > Export as PDF.
You can also save messages in .eml format by dragging them to your desktop. If you drag a conversation, the messages in it are saved as separate files.